Fleet & Strategic Sourcing Manager

St.Louis, MO

Full Time

Experienced

Fleet & Strategic Sourcing Manager
Location Preference: Washington, D.C. | Atlanta | St. Louis
Katsam Property Services

Position Overview
Katsam is seeking a Fleet & Strategic Sourcing Manager to lead enterprise-wide fleet operations across multiple operating regions. This role is responsible for building and scaling a centralized fleet function that maximizes asset uptime, ensures regulatory compliance, controls total cost of ownership, and supports multi-site expansion.

This position combines hands-on operational leadership with strategic planning. The Fleet & Strategic Sourcing Manager will partner closely with Operations, Finance, and Safety to drive proactive maintenance strategies, vendor performance accountability, lifecycle planning, and capital forecasting.
This is a high-impact leadership role critical to business continuity, operating margin protection and long-term operational scalability.

Key Responsibilities
Enterprise Fleet Operations Leadership

Oversee fleet maintenance operations across all company locations
Drive initiatives to improve uptime, reduce unplanned downtime, and standardize maintenance practices
Ensure preventative maintenance compliance based on OEM standards, engine hours, mileage, and regulatory requirements
Maintain audit-ready maintenance records across all jurisdictions
Standardize fleet processes and service-level expectations across locations
Oversee fleet registration, titling, tax compliance, emissions, IRP, and IFTA reporting in all states of operation

OEM Procurement & Strategic Sourcing

Lead vehicle sourcing strategy, upfit coordination, and capital planning
Negotiate pricing, warranty terms, service level agreements, and performance metrics with OEMs and vendors
Manage total cost of ownership analysis and lifecycle planning
Approve vendor estimates and invoices to ensure cost accuracy and accountability
Drive competitive sourcing initiatives and vendor rationalization strategies

Budgeting, Cost Control & Warranty Recovery

Develop and manage fleet operating and capital budgets
Lead forecasting and variance analysis tied to fleet expenditures
Oversee warranty tracking and reimbursement efforts
Maximize OEM and supplier recovery opportunities
Implement controls to reduce repeat failures and avoidable repair costs
Monitor fuel management programs and fraud prevention efforts

Telematics, Data & Predictive Analytics

Oversee implementation and utilization of Samsara and Fleetio platforms to improve asset visibility and performance
Establish KPI dashboards including:
- Downtime percentage
- PM compliance rate
- Cost per unit
- Repair cycle time
- Utilization metrics
Integrate telematics and diagnostics into predictive maintenance strategies
Prepare executive-level fleet performance reporting and recommendations

Risk Management & Compliance

Ensure full compliance with DOT, OSHA, IRP, IFTA, and state regulatory requirements
Develop and document fleet SOPs and standardized maintenance procedures
Partner with Safety to analyze accident trends and implement corrective actions
Lead audit preparation and regulatory reporting

Cross-Functional Partnership

Align fleet strategy with company growth plans and operational expansion
Serve as internal fleet subject matter expert to Operations and Finance
Build scalable processes that support future geographic growth
Provide high-level internal customer service to field leadership

Qualifications

Associate or bachelor’s degree in business, Supply Chain, Automotive Technology, Transportation, or related field (Trade/Technical certification acceptable with experience)
CAFM certification strongly preferred
8+ years of progressive fleet leadership experience
Demonstrated experience supporting multi-site field operations
Strong OEM procurement and vendor negotiation background
Proven experience managing fleet budgets and capital planning
Working knowledge of IRP and IFTA compliance
Experience with Samsara, Fleetio, or comparable fleet management systems
Advanced Excel and financial analysis capabilities
Strong leadership presence with high accountability and operational rigor

Why This Role Matters
Fleet reliability directly impacts service delivery, safety, customer retention, and margin protection. This role is foundational to building a scalable infrastructure that supports Katsam’s continued growth across markets.

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